When applying for scholarships, fellowships, or jobs—especially in Europe (Germany, Austria, Switzerland)—you may often come across the requirement of submitting a “Tabular CV” or in German, a tabellarischer Lebenslauf. Unlike narrative CVs that read like a story, a tabular CV presents all your details in a structured, table-like layout that is concise, clear, and easy to scan.
Why is a Tabular CV Important?
- Standard in Europe: German and Austrian universities, DAAD scholarships, and Swiss Excellence programs almost always demand a tabular CV.
- Clear & Professional: Employers and committees can instantly see your timeline of education, jobs, and skills without digging through long paragraphs.
- Versatile Use: Accepted for academic, professional, fellowship, and even visa applications.
5 Top Features of a Tabular CV
- Chronological order (or reverse-chronological) – usually by dates on the left, details on the right.
- Two-column layout – Dates vs. Information, giving a table-like structure.
- Conciseness – No lengthy paragraphs, just facts and achievements.
- Personal details on top – Often including date/place of birth, nationality, and sometimes a photo (common in Germany).
- Signature and date at the bottom – Still a tradition for formal applications in German-speaking countries.
When to Use a Tabular CV?
Knowing when to use a Tabular CV can make or break your application. This format is highly valued in Europe and is often a requirement in key areas. For instance, if you are applying for scholarships like DAAD, Erasmus+, or Swiss Government Excellence Scholarships, a tabular CV is the standard. It is also essential for university admissions when applying for a Master’s, PhD, or research position in Europe, as committees expect a structured and clear timeline of your academic and professional journey.
Similarly, government jobs in Europe and visa applications that ask for an official CV format require you to submit a tabular CV. Even in the corporate world of Germany, Austria, and Switzerland, employers prefer this style as it matches regional hiring practices.
However, if you are targeting US, UK, or global corporate jobs, a modern one-page resume is generally preferred over a tabular CV.
Tabular CV Format (Sections to Include) in 2026
A good tabular CV usually has the following sections:
1# Personal Information: Full name, Address, Email & phone number, Date and place of birth, Nationality, (Optional: Passport photo, if required).
2# Education: Timeline with years, and Degrees, institutions, locations
3# Work Experience / Internships: Roles, companies, and responsibilities
4# Scholarships, Awards, and Research Projects
5# Skills: Languages. Computer/technical skills. and Soft skills
7# Extracurricular Activities / Volunteer Work
8# Hobbies & Interests (optional, but common in German CVs)
9# Signature and Date.
How to Create a Tabular CV in Microsoft Office?
Before you start (2–3 minutes)
- Gather content: education, experience (with dates), awards, skills, languages, activities.
- Decide order: Personal Info → Education → Experience → Awards/Scholarships → Skills → Activities → Hobbies (optional) → Date & Signature.
- Page setup: A4, 2–2.5 cm margins, font 10.5–12 pt (body), 12–14 pt (headings). Use Calibri, Cambria, Garamond, or Arial.
Method 1 — Borderless 2-column Table CV Format (Recommended)
This gives the classic “dates left, details right” look and stays ATS-friendly if you keep it simple (no nested tables, no text boxes).
Step 1: Set up the document
- Layout → Size → A4.
- Layout → Margins → Normal (or custom: 2–2.5 cm).
- Home → Styles: Pick a clean heading style (e.g., Heading 2) for section titles.
Step 2: Add your name & contact block
- At the top, type your Name (16–20 pt, bold).
- On the next line: City, Country • Email • Phone • LinkedIn/Portfolio.
- Keep it as plain text (avoid tables here for ATS).
Step 3: Insert a 2-column table for the body
- Insert → Table → 2 columns × ~20 rows (you can add/remove rows later).
- Column 1 = Dates (e.g., “09/2021–07/2023”).
Column 2 = Details (degree/job title, institution/company, bullets).
Step 4: Format the table to look “tabular” (not like a grid)
- Table → Layout → AutoFit → Fixed Column Width. (Set left column to ~3–4 cm (dates fit neatly)).
- Table Design → Borders → No Border (remove all borders).
- Table Properties → Table → Options: set cell margins (e.g., left/right 0.2–0.3 cm) for breathing room.
- Table Properties → Row: untick “Allow row to break across pages” to avoid splitting entries.
Step 5: Fill sections in order
- In column 1, add dates.
- In column 2, add the content. Use brief bullets (max 2–3) for roles/impact.
- Add section headers (e.g., Education, Experience) outside the table or as a full-width row spanning 2 columns: Select row → Layout → Merge Cells, style as Heading 2, add spacing (Before 12 pt, After 4–6 pt).
Step 6: Keep spacing consistent
- Home → Line & Paragraph Spacing: 1.05–1.15 line spacing.
- Paragraph spacing: Before 0, After 3–6 pt for entries; Before 12 pt for section headings.
Step 7: Add optional photo (only if required in your context)
- Insert → Pictures, crop square, Wrap Text: In Line with Text (safer for ATS).
- Place near the contact block. Skip the photo for US/UK corporate roles.
Step 8: Add date & signature line (if needed)
-
Below your last section, add:
City, DD Month YYYY
Signature: (type your name or insert a small scanned signature that’s In Line with Text).
Step 9: Final checks & export
- Review → Spelling & Grammar.
- File → Save As → .docx and File → Save As → PDF (ensure the PDF keeps selectable text).
- File name:
Surname_Firstname_CV_Tabular.pdf.
Method 2 — “Tabular” look without tables (using tab stops)
Best if you want to avoid tables altogether for strict ATS.
Step 1: Set tab stops
- Select the body text area.
- Home → Paragraph dialog (tiny arrow) → Tabs…
- Set a left tab stop at ~3–4 cm for dates; click Set.
- (Optional) Set another left tab at ~4.5–5 cm to align the start of details; Set → OK.
Step 2: Type entries with tabs
- On each line: type the date range, press Tab, then your details.
- For bullets under details, use the normal Bullet list (no extra tabs).
Step 3: Section headings & spacing
- Use Heading styles for Education, Experience, etc.
- Paragraph spacing as above for consistency.
Step 4: Export
-
Save as .docx and PDF with live text.
Section Content Guide (What to include?)
- Personal Information: Name, City/Country, Email, Phone, LinkedIn/Portfolio; (Date/Place of birth & nationality only if required).
- Education: Degree, Institution, Location; thesis title (optional), key merit/grade if strong.
- Experience: Title, Organization, Location; 2–3 bullets focused on impact/results.
- Scholarships & Awards: Name, year, awarding body.
- Skills: Languages (with levels), tools/technologies; keep it concise.
- Activities/Volunteering: Role, organization, 1 line of impact.
- Hobbies: Optional; keep tasteful and brief.
- Date & Signature: Common for German-speaking contexts and some scholarships.
Quick ATS-friendly Tips
- Use plain text, standard fonts, and single simple table (if any).
- Avoid: nested tables, text boxes, SmartArt, columns, headers/footers with essential info, and heavy graphics.
- Keep section titles standard: Education, Experience, Skills, Awards.
- Export to PDF with selectable text (no scans).