Telegraphic Invitation (TE) to Visit China (New Process for 2026)

Planning to attend a trade fair or make business deals in Shanghai, China? If this is your first time traveling to China and you’ve been asked for a TE Invitation Letter by the Chinese embassy, here’s the complete step-by-step guide on what it is, why it’s needed, and how to obtain it—especially if you’re heading to Shanghai for exhibitions or purchases.

What Is a TE Invitation Letter?

A TE Invitation Letter, officially known as the Invitation Verification Form, is a government-issued invitation approved by the Foreign Affairs Office in China. This document is mandatory for foreign nationals applying for a Chinese visa, especially first-timers applying for M (Business), Z (Work), or S1/S2 (Family) visas.

It verifies:

• The purpose of your visit
• The legitimacy of the host organization in China
• Your intent to travel to China for business or employment

Why Do You Need It?

Since the post-COVID visa policy updates, Chinese embassies and consulates have become stricter with issuing visas. A TE Letter is now required for most business travelers, professionals, or delegations, especially when:

• You’re a first-time traveler to China
• You’re attending exhibitions or making purchases
• You’re being invited by a Chinese business or government entity

Without this document, your visa application will likely be denied.

Who Can Apply for It?

You cannot apply for the TE Letter yourself.

➡️ Your inviting party or contact in China—whether that’s a company, business partner, or exhibition organizer—must submit the application on your behalf via the Shanghai Foreign Affairs Office (FAO).

How Your Host in Shanghai Can Apply for the TE Invitation Letter?

1# Visit the Official Website: Navigate to https://bio.visaforchina.cn/MAC3_EN/qianzhengyewu/jichuzhishi/changjianwenti/230221174293008384.html

2# Use the Online Services Portal

• • Click on “Online Services”
  • Select “Invitation to China”
  • Then choose “Application for Invitation Verification Form”
  • Login and Complete the Application

3# Your contact in China must log into the system using their company credentials: Enter key details like:

• • Personal info of invited foreign nationals
  • Dates of stay
  • Nature of the event or meeting
  • Passport copies and contact details

4# Attach Required Documents

• • Company license of the inviting organization
  • Event/exhibition details
  • Passport scan of the visitor
  • Previous visa record (if applicable)

5# Submit and Wait

• • The FAO will verify the information
  • If approved, the TE Letter (Invitation Verification Form) will be issued electronically or via mail
  • The letter will include a unique reference number for visa processing.

When Did This New Rule Start?

The strict enforcement of TE Letters began during the COVID-19 border control period in 2020, and remains in effect for many visa categories in 2025 (Ref). Chinese embassies require this letter for screening and to prevent abuse of visa issuance—especially for work and business purposes.

Final Words of Advice

If you’re part of a business delegation, trade mission, or exhibition group heading to China, inform your Chinese counterpart immediately to begin the TE Letter application process. Applications can take several working days or weeks, and without it, your visa process cannot move forward.

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